Below and attached is some Financial Year End notes, please have a read of them and feel free to contact us on This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.
 
Please note that the support desk hours are weekdays from 7:30am to 5:30pm.
 
Financial Year End Check Sheet
 
To do BEFORE the System Month End rollover on 31^st March:
 

1. Complete and update the year end Stock-take (it is imperative that this is done before the calendar date of 31^st March as opposed to before the rollover).
2. Write off any bad debts still owed by debtors.
3. Reverse/correct any un-reconciled entries in the cashbook that should not be there.
4. Reconcile the cashbook from the statement dated 31^st March and print out the bank reconciliation report to show the balance as of 31^st March.
5. Print out all reports required for normal system month end rollover:
   1. Statements printed
   2. Debtors Audit Trial
   3. Debtors Aged Trial Balance
   4. Stock Valuation
   5. Work in Progress Valuation
   6. Outstanding Banking
   7. Bank Reconciliation
6. Create a full system back-up, label it accordingly, and save off site in a secure location.

Note: For SAM Elite customers print out all financial reports AFTER the GL rollover has been completed.
 
Also, some general housekeeping that should be done on a regular basis:

1. After each GST period and once the return has been filed, finalise the GST (Enquiry menu > GST)
2. Run the Debtors Unmatched Credits report and match up transactions.
3. Run the Creditors Unmatched Payments report and match up transactions.
4. Backups run daily and verified.

 
SAM Links:
SAM Financial Year End Check Sheet
SAM Stocktake Check Sheet